Electronic Communication Tools
We use electronic communication tools and social media carefully
The term “Roche electronic communication tools” covers the company’s own
- hardware such as telephones, fax machines, computers, mobile phones and handhelds
- social media and collaboration tools, e.g. e-mail, messenger, intranet and internet systems such as blogs, wikis, forums etc.
Roche electronic communication tools are to be used in principle and primarily for Roche’s business purposes. As a general rule and provided no further local restrictions apply, Roche employees are allowed to use Roche electronic communication tools in exceptional cases for personal use, provided all preconditions as set forth in the corresponding Roche Directive are met. Personal use means every instance of use that is not directly related to Roche’s business purposes.
Roche employees who have access to Roche electronic communication tools must use them with due care and ensure that they are not damaged, lost or otherwise misplaced. In addition, Roche employees must comply with Roche IT security standards, e.g. they are not allowed to install software that is banned or connect hardware to Roche system that has not been approved. In the event of theft or other loss of a Roche electronic communication tool, immediately inform the local service desk.
Data privacy in connection with the use of Roche electronic communication tools is not unreservedly guaranteed; it may be rescinded in accordance with the applicable Roche data privacy principles and standards.
Roche recognises the benefits of social media (e.g. blogs, microblogs, wikis, communities, social networking sites), but expects that employees make use of these platforms, whether they are operated by Roche or not, in a responsible way in line with the guiding Social Media Principles. Specifically, communications about our products are highly regulated. Thus it is not allowed to comment on or about any Roche product unless expressly authorised to do so. A prior review and approval from the local communications department must be sought in order to conduct online activities “on behalf of the Company”. If an employee creates a Roche external digital channel (e.g. Roche websites, Roche Social Media pages), the channel must be registered in the Global Digital Registry.